Defect with photo and plan location Board filtered by assignee Defect list as PDF

Defects and tasks: capture, assign, follow up

For inspections in site management, site supervision, trades, and property management: capture defects with photo and plan location, assign them to the responsible contractor, and follow them up to completion.

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kontekst lens on a phone: defect with status, priority, assignee, due date and a linked photo, behind it the kontekst cloud board filtered by assignee

A defect is more than a line in a list

In kontekst, photos, the plan location, and the history stay with the defect. Tasks work the same way, for everything that is not a defect.

One photo, several defects

Photos stay independent and findable through the filters. One photo can belong to several defects without copies.

The location on the plan

Every defect can be placed on the plan. The floor plan shows where the open items are.

From creation to completion

Status, priority, assignee, and due date on the defect, plus comments and mentions.

1. Photograph and place

During the site walk you take photos in the app, also without signal. Photos and defects get their location on the plan.

Photo at a plan point

Tap the plan in the app and take the photo right at that spot.

Room instead of free text

Date, person, and room are saved with the photo.

Offline on site

The app syncs automatically once a connection is back.

Floor plan in kontekst cloud with defects and photos as markers and a selected photo with room, date and person

Defect in kontekst cloud with status, priority, due date, assignee, description and a linked photo

2. Create and assign the defect

A defect bundles photos, description, location, assignee, and due date. Everything else links to it.

Select the defect before taking photos

Select the defect in the app and new photos are linked to it right away.

Assignee and deadline

Set who works on the defect and by when.

Pass it on to subcontractors

Invite the contractor as a team member or send the defect with its photos by email from the app.

3. Follow up on the board

In the browser you see every defect and task by status. Filters show what sits with whom and what is overdue.

Filters on the board

Filter by assignee, type, room, and due date, and change the status by drag and drop.

List in the app

In the app, filter the list by status, priority, assignee, and due date.

Discussion on the defect

Comments and mentions stay with the defect, not in a chat.

Board of defects and tasks by status, filtered by assignee, with photos, room and due date on the cards

Project photos in kontekst cloud, with one photo showing its room, person and linked defect on the right

4. Check, close, pass on

After the rework you check on site, link the after photo, and close the defect. There is no separate review status.

After photo on the defect

Before and after photos stay on the same defect. Each photo shows the defect it belongs to.

Defect list as PDF

Start the PDF report of the defect list in the browser. It arrives by email.

Photos as their own report

Collect the photos in a separate PDF photo report.

What kontekst does not do

So you know what to expect before you start a trial:

No acceptance protocol. You record the acceptance the way your contract requires.
No guest access and no portal for subcontractors. Invite them as team members or send the defect by email.
No photos in the defect list PDF. Photos go into a separate PDF photo report.
No automatic due date reminders.
No separate trade field. Tags exist only on photos.
No checklists or forms.

Frequently Asked Questions

How do I create a defect list in an app?

Create each defect in the app during the site walk, link photos, and place it on the plan. All defects of a project form the defect list. In the browser you start the PDF report from it.

How do I pass defects on to subcontractors?

Either invite the subcontractor as a team member and assign the defect, or send the defect with its linked photos by email from the app. There is no guest access.

Are photos included in the defect list PDF?

No. The PDF report of the defect list contains the defects without photos. You collect the photos in a separate PDF photo report.

Can I sort defects by trade?

No, there is no trade field. In the browser you filter defects by assignee, type, room, and due date. Assign each defect to the responsible contractor and the assignee filter shows the defects per contractor.

What is the difference between a defect and a task?

Both are topics with status, priority, assignee, and due date. A defect describes a fault in the building, a task anything else that needs to be done. On the board you filter by type.

Does the app work offline?

Yes. In the kontekst lens app you capture defects and photos without an internet connection. Once a connection is back, the app syncs automatically.

Try the workflow on your next site walk

Create your first defects with photo and plan location, assign them, and then start the defect list as a PDF.

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✓ No credit card required ✓ 14-day free trial ✓ Start on your own, no appointment needed

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