Defect Management: From Defect to Full Context – in 30 Seconds .
No more searching through photo folders, notes, and protocols. Topics link everything related to a defect – in kontekst you navigate to the full context in 30 seconds.
You Know This Problem
The defect was documented – a photo sent via WhatsApp to the team, an email to the subcontractor, plus a note on paper. When someone asks, the search through folders, chats, and inboxes begins.
Searching on Every Question
Which photos belong to the defect? What was in the protocol? Digging through folders, notes, and emails – again and again.
Isolated Information Silos
Defect list in Excel. Photos on three different phones. Comments in emails. Everything exists, nothing is connected.
Buried in Folder Structures
Photos on server drives, photos and protocols in deeply nested folders, notes on a phone – but nobody remembers where.
Missing Context
When photos, notes, and defects are scattered, details get overlooked and situations get misjudged.
Hours of Post-Processing
Sort photos, assign notes, write protocols – this costs unnecessary time in the office.
No Shared Working Status
When everything is scattered, no one has the complete picture, no real transparency, and someone is always waiting somewhere for information.
The problem isn't missing documentation. Your information exists, but it's not connected to each other. What's missing is the linking.
How Defect Management Works with Topics
A Topic is a bundling point: a defect, a task, a coordination item. Everything related to it is linked there – not attached. That is the decisive difference.
Capture Defect On Site
Take photo, create defect directly from the photo. Works offline on site, syncs automatically once connected.
Link Context, Don't Attach
More photos, notes, protocols: Link everything to the Topic. Each element stays independently searchable and can be linked to multiple Topics – no duplicates.
Navigate Instead of Searching
From defect to photo, from photo to note, from note to protocol – in any direction. The full context in seconds.
Features for Connected Defect Management
All tools for audit-proof defect documentation – from first photo to handover.
Bidirectional Linking
Link one photo to multiple defects without copying it. Navigate from photo to defect and back – in any direction.
Structured Topics
Issue (defect), Task, or coordination item are clearly structured and organized for your team.
Offline-Capable On Site
No signal in the shell? Everything is saved locally and automatically synced.
Kanban & List View
Visualize defects as a list or tasks on a Kanban board. This intelligently combines modern task planning and defect management.
Full Searchability
Search across photos, notes, and Topics. Everything remains individually findable.
PDF Reports in Seconds
Generate handover protocols and defect lists with all photos and history at the click of a button.
Easily Involve Subcontractors
Assign defects and notify subcontractors – the full context is immediately visible.
Complete Life Record of Each Defect
From discovery through coordination to resolution: the complete history in one place.
Navigate Instead of Searching – Bidirectional Linking
From defect to photo, from photo to note, from note to protocol – and back. In any direction, in seconds.
One photo, multiple Topics
No duplicates, no copying.
Complete context
All linked elements immediately visible.
Timeline of each defect
From discovery to resolution.
What Connected Defect Management Brings You
No more hours of searching through folders. Instead: a navigable network that saves time, enables collaborative work, and permanently secures building knowledge.
Save Time on Every Question
Navigate to the full context in seconds – all photos, notes, protocols linked. PDF reports for handovers at the click of a button instead of hours of assembly.
Protect Yourself From Liability Risks
Seamless chain of evidence for warranty claims and legal disputes. When discovered, by whom, what was discussed, how it was fixed – everything documented and immediately at hand.
Work More Efficiently as a Team
Share Topic, done. The team immediately sees the complete trail – from the first photo to the final solution. No lost information through isolated emails or WhatsApp chats.
Secure Building Knowledge for the Future
Even years later the documentation remains navigable. For a façade problem you immediately find all Topics from construction: structural details, material specifications, photos.
Stay GDPR-Compliant
Secure alternative to WhatsApp groups and Excel lists on private phones. European cloud, German company, full control over your project data.
Kanban Board & List View – Full Overview
Visualize all defects as a Kanban board or list. Sorted by status, assignee, trade.
Drag & Drop
Change status by drag & drop.
Filter & Grouping
By trade, priority, assignee.
PDF Export
Defect lists with all photos at the click of a button.
What This Looks Like in Practice
Three typical scenarios from daily construction – from site walk through warranty to facility management.
Site Manager: From Defect to Complete Chain of Evidence
Concrete damage on column B12 discovered, photo taken, defect created. Note added: 'Consulted structural engineer 15/01, reinforcement exposed, no load-bearing risk.' After repair, new photo linked. Three weeks later the subcontractor asks for details – the complete history is navigable in seconds.
Architect: Coordination Across Trades and Months
Water infiltration across three floors. Topic 'Water Infiltration' created, all photos and notes linked over five inspections – different rooms, different trades. Planning team requests documentation? Share Topic, done.
Facility Manager: Find Immediately Five Years Later
Five years after construction completion, property management reports a façade problem. Search for 'façade' immediately finds all Topics from construction: structural details, material specs, photos, coordination with façade contractor.
What Makes kontekst Different
Traditional defect management tools work with attachments: the photo sticks to the defect, the note to the protocol. kontekst has a linking layer instead. The fundamental difference: information lives in a network, not isolated in individual entries.
Linking Instead of Attachments – The Core Principle
A photo isn't an attachment to a defect. It stays independently searchable and can simultaneously be linked to multiple Topics – defect, task, safety documentation. One photo, three contexts.
Bidirectional Navigation in Any Direction
Navigate from photo to defect. From defect to note. From note to protocol. And back – in any direction. That's the difference between a network and a list with attachments.
Beyond Construction: The Building's Life Record
Topics work across the entire building lifecycle. For facility management, renovations, and existing documentation. Your building gets a memory.
One Workspace: Office and Site Connected
Topics, notes, photos, and tasks in one workspace: No distributed tools. One working environment that takes architects, planners, and engineers from office to construction site.
Ready for Connected Defect Management?
Test Topics on your next construction site – free, no credit card, no risk. Works offline, is GDPR-compliant, and set up in a few minutes. Or book a personal demo and see live how the linking layer works.